how to apply for extenuating circumstances ucl

All Extenuating Circumstances claims must now be submitted on Portico. You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Read about our Research Excellence Framework submissions and results. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. For either route, it makes sense to get in touch as soon as possible. butler county election office phone number / . UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Students' Union UCL is an organisation that exists to make more happen. If you are still unable to meet the deadline you must submit a conventional EC. Step 2: gather the relevant evidence for your application. EMC Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Short-term support for illness, bereavement or other unexpected emergencies. Non-IOE students should refer to their own faculties for EC advice. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Work will not be accepted by email. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. '!g^ Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. We are improving our three campuses for people to study, work and live. Make sure that the date you have requested is allowed under the claim type you are submitting. If you're struggling with situations beyond your control, extenuating circumstances could help. You can only request deferrals 2 weeks in advance of the event. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. HA If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. If youre struggling with situations beyond your control, extenuating circumstances could help. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Work will not be accepted by email. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ What qualifies for extenuating circumstances? If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Some other situations beyond your control typically arent considered viable extenuating circumstances. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. The information you need to support you with an extenuating circumstances claim can be found below. Processing time will depend on the institutions policy, but its usually between one and five working days. Further information about the support available to you can be found on our Help and Advice pages. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream This may affect the type of mitigation that is available to you. . endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you had a SoRA extension, please state the date after the SoRA extension was granted. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Work will not be accepted by email. You can find the full enhanced Extenuating Circumstances procedure here. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. This may affect the type of mitigation that is available to you. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Source: Shutterstock This could be: More about before 12.00 noon on the due date. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Self-Certified claims must be submitted before the assessment deadline/ date. Please refer to SHS Faculty for penalties for over-length work. EMC 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Step 4: wait for approval. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Our events are designed to help you meet people, try new things and have fun. UCL is yours, soshape it. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Any claims submitted after the assessment has started must be accompanied by evidence. A decision cannot be made until your evidence is received. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Your claim will be considered by your department. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. . I have offers from manchester and UCL. You apply for extenuation via an online form. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Appendices should be kept to a minimum and should not be used to get round the word limit. 535 0 obj <>stream endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream A decision cannot be made until your evidence is received. What are extenuating circumstances for financial aid? Applying for an EC STEP 1. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. HA i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Your evidence will need to cover the full period for which you are requesting mitigation. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This step-by-step guide will clarify how to do that. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Take a look in your student handbook to find the extenuating circumstance procedure. EMC kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Bereavement: You will be required to provide a death certificate. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. You can self-certify for ECs within certain conditions. endstream endobj startxref If you do not submit the requested evidence, your claim will normally be rejected. /Tx BMC Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. However, you will need to explain why you didnt submit your EC on time. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. You should receive a response withinone week of submitting the request for review. Make sure that you know what you need to submit and the deadline for submitting claims. Sport is for everyone, and well help you find your level. Section 2.9: If you miss the deadline for EC claims. If you had previous extensions for the same assessment, state the most recent deadline. This is synonymous with "mitigating," or "exceptional" circumstances. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. But life isnt always easy. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). EMC All Extenuating Circumstances claims must now be submitted on Portico. You should submit the EC on time and indicate that your evidence will be forthcoming. We may be able to support you better through the wider Student Support Framework. Other universities may prefer to meet with you in person to decide how to move forward. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Were led by studentsand that means youre in charge. Yes, as long as they fall within the same 14-day period. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Step 3: submit your application. Advertise a vacancy on our platform today. SeeSection 2.7: Self-Certification. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. dissertations refer to the dissertation handbook for specific guidance). Etymology If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. E.g. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Figures captions and table titles. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. You can find information about the Extenuating Circumstances procedure in your student handbook. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Compiling the relevant documents and information can help speed your application along. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Do Share & Care schemes work for student accommodation? Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. ANYWAYYY enough about meeee plz dont leave me hanging. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. and must cover the full period for which you are requestingmitigation. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Your evidence will need to cover the full period for which you are requesting mitigation. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Lead your club, society and the whole Students' Union Nominate Now . For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Is the claim supported by appropriate evidence? If you can find evidence, its a good idea to apply for conventional ECs. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Check if your circumstance meets the grounds for EC. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream These include: If you think you fall into the first bracket of situations, you should escalate your application. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Back-to-back self-certified ECs are not allowed. This would bring us to equal standing with UCL clubs and societies. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. If the deadline has already passed, the late submission may be condoned (i.e. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Please avoid sending photographs that you think illustrate your condition. All discussions will be treated confidentially. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. We've made the process as easy as possible for you - but don't just take our word for it. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. /Tx BMC Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision.

how to apply for extenuating circumstances ucl 2023